Top 3 Reasons to Bike Penn! New Video from Penn Sustainability

Penn’s Bicycle Commuter Reimbursement Program for eligible staff and faculty: In this video, learn how, for benefits-eligible staff and faculty, commuting by bike to Penn can benefit your health, your wallet, and the environment. On YouTube: https://youtu.be/l438Wr92qBo

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Green Purchasing Award nominations – open now through July 29

Penn Procurement is excited to announce that they are now accepting nominations for the Green Purchasing Awards! These awards are now in their 8th year and seek to recognize actions of any individual or team that advances sustainable purchasing practices as Penn. Please consider submitting anyone you know, or if you are doing great work in sustainability procurement, nominate yourself! For more information about the award, including guidelines and instructions for applying please visit https://cms.business-services.upenn.edu/purchasing/sustainable-purchasing/green-purchasing-awards.html.

Please direct all questions to GreenPurchasing@upenn.edu!

[Poster text]
Nominations are now open for… The Green Purchasing Award. Call for nominations are now open for Penn’s Green Purchasing Awards. Now in its eight year, the program is held in conjunction with Penn Procurement Services and Penn Sustainability.

This award recognizes the leading actions of any individual or team that advances the development of sustainable purchasing practices at Penn. This award program is a chance to spotlight those who are championing sustainability across campus, as well as to celebrate projects that are contributing to a more sustainable future.

Nominations accepted until Friday, July 29, 2022. Please send all inquiries to GreenPurchasing@upenn.edu.

Penn Procurement Services & Penn Sustainability

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Advance your skillset by enrolling in a summer class in the Master in Law Program

Nothing impacts your work more than the law. Understand the law that impacts your field. Choose from a variety of course offerings and formats covering legal issues applicable to a broad range of professional backgrounds and fields.

**Up to two courses taken prior to application for the Master in Law Program may be counted toward the degree requirements.

Summer 2022 Course Offerings:
LAWM 5110 – U.S. Law and Legal Methods | Tuesday/Thursday | 5:30-8:00pm
LAWM 5250 – Entrepreneurship and the Law | Tuesday/Thursday | 5:30-8:00pm
LAWM 5280 – General Business Law | Monday/Wednesday | 5:30-8:00pm
LAWM 5360 – Fundamentals of U.S. Legal Research | Online Asynchronous
LAWM 5560 – Health Law and Comparative Health Systems Overview | Online Asynchronous/Synchronous

To learn more and register visit: https://www.law.upenn.edu/admissions/master-in-law/ml-course-offerings.php#summerclasses
Registration is now open and runs through May 27.

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Sign up to be a campus polling place worker!

Pennsylvania’s Primary Election Day is Tuesday, May 17, 2022.

Are you interested in supporting Penn’s Primary Day efforts? Sign up today to serve as a campus polling place worker! 

As a reminder, polling place workers:

– Must be available to work from 6:30 A.M. – 8:30 P.M. on Tuesday, May 17, 2022

– Must be registered to vote in Philadelphia

Penn OGCA (Penn: Office of Government and Community Affairs) provides support, training, meals, and breaks. Polling place workers receive compensation from the City of Philadelphia for their service.

Sign up by contacting Rachel Kurlander at rakur@upenn.edu.

Ask questions by contacting Dawn Deitch at maglicco@upenn.edu.

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Penn’s Employee Assistance Program is here for you

[Reprinted from an email sent March 8, 2022, to all Penn faculty and staff]

Dear Penn Community: 

News about the current international events is unsettling and you may be looking for ways to work through the stress, anxiety, and concern you are feeling. We want to remind you that the Employee Assistance Program (EAP) is here for you and your families. We also want to share a few tips and additional resources to help you deal with the uncertainties that we face.  

  • Notice your feelings and emotions and when you are feeling uncomfortable.  Paying attention to your emotions can diffuse their intensity.
  • Limit your exposure to media coverage by staying informed but with boundaries, focusing on balanced sources of information.
  • Talk to people with whom you feel safe. This can help you feel more connected and less alone.

If you are a parent or guardian, you may be particularly sensitive to the need for resources to help you talk with your children about war. Penn’s Graduate School of Education recently published the article, Explaining war to children, with six tips for navigating this topic with kids.

Families can also contact Penn’s Employee Assistance Program (EAP) for help in navigating these challenging times. EAP can provide counseling and referral services to you and your loved ones, as well as connect you to resources to help you work through the grief these events can create. EAP offers materials for coping with traumatic experiences, ways to help those who struggle with feeling safe at school, home, or work, and information for quickly responding to an active shooter situation.

Penn’s EAP

Penn’s EAP is available 24 hours a day, seven days a week to assist you. Please feel free to contact the EAP at any time.

Call: 1-866-799-2329
Schedule an EAP appointment through Penn Cobalt
Email: EAPinfo@healthadvocate.com
Visit:  Penn Employee Assistance Program website 

Penn’s EAP provides eligible faculty and staff and immediate family members, including your spouse, dependent children, your parents and parents-in-law, access to free, confidential, 24/7 counseling and referral services for personal and professional life issues from any location.

EAP resources for managers include coaching for team challenges, personal or professional, interpersonal issues in the office and critical incident debriefings following a traumatic incident for the organization.

EAP services are available by phone, email, webchat, and video sessions. Health Advocate EAP counselors will connect you with the right experts at the right time: masters level clinicians, work/life specialists, medical bill negotiators, and financial and legal professionals. In addition, Health Advocate offers multi-language capabilities.

Each eligible member can receive up to eight free counseling sessions per distinct problem, per year, from the time of your initial intake. If you exceed this limit, Health Advocate will make every effort to coordinate services with your existing health insurance. You may be referred to your insurance plan for services, where applicable, before your eight sessions are completed if it is determined that your clinical needs require treatment beyond the short-term scope of EAP.

EAP and other support resources are detailed in the MindWell at Penn digital guide.  

You can also visit the behavioral health coverage webpage for more information about behavioral health benefits available through Penn’s medical plans for eligible faculty and staff and enrolled dependents. 

Remember that you are never alone when coping with trauma and anxiety. 

Best, 

Division of Human Resources

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[Recording Available] PPSA presents: Making a Career at Penn

On Wednesday March 2, 2022, PPSA held a roundtable discussion about “making a career at Penn.” Nicole Torsella Harris, SPHR Director, Talent Acquisition and Executive Recruitment, discussed the process of applying for Penn jobs as an internal candidate. A representative from PSOM’s Office of Organizational Effectiveness highlighted some ways that Penn nurtures staff and resources available to Penn employees for leadership training.  Recent professional staff who have transferred roles within the past few months told their stories.

View Event Recording

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Penn GSE presents Leadership for Employee Engagement (June – December 2022)

Engaged employees are critical to the health and vitality of any organization. A Penn GSE certificate in Leadership for Employee Engagement will provide you with strategic tools and frameworks to identify problems and leverage opportunities to strengthen your team and your organization. Earn a certificate in Leadership for Employee Engagement to cultivate organizational culture and enhance employee engagement.

Managers are facing unprecedented challenges, brought about by new work modalities, changing expectations from employees, increased levels of uncertainty, and incredible churn brought on by the “great resignation.” These changes also offer remarkable potential to redefine and reshape organizational culture. In this program, you will explore how to develop and promote a sense of belonging through an engaging, inclusive, productive, and happy organizational culture within the hybrid workplace environment.  

Learn More & Apply

Please visit our Penn GSE Professional Learning website to learn more about other programs at Penn GSE. You may also complete this short signup form to receive future communications from the Penn GSE Center for Professional Learning. 

Have comments or questions?
Please contact us at ProfessionalLearning@gse.upenn.edu.
Penn Graduate School of Education
3700 Walnut Street, Philadelphia, PA 19104© 2021
Center for Professional Learning at Penn Graduate School of Education
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Philadelphia City Wage Tax Refund Forms Now Available

Please see below for an update from Penn’s Office of Corporate Tax, Compliance, and Payroll related to Philadelphia City Wage Tax Refunds for 2021. 

Philadelphia City Wage Tax Refund forms are now available on the City of Philadelphia website. Employees claiming a Philadelphia City Wage Tax Refund should complete only one of the following forms:

  • 2021 COVID EZ Request 
  • 2021 Time Worked Outside of Philadelphia

The COVID EZ Request form covers the period from January to August 2021, when all employees were required to work remotely. Philadelphia City Wage Tax should not have been withheld from your paycheck during this time, but if it was, you can use this form to request a refund. 

The Time Worked Outside of Philadelphia form is applicable to nonresident employees who were required to work outside of Philadelphia between September and December 2021. You should also use this form if you were required to work remotely due to COVID during January to August and were required to work remotely for any bona fide business purpose at any time during September to December 2021.

To request a refund, you will need to complete the online form and submit a copy of your W-2 and an Employer Certification on University letterhead with the exact dates you were required to work outside the city. If you are submitting a Time Worked Outside of Philadelphia form, you may also be asked to include a copy of your Telework Agreement, if applicable. The Division of Finance website has guidance for supervisors who are asked to provide Employer Certification. The City has also posted additional information on its blog.

Any refund claim must be filed within three years of the date the tax was paid or due, whichever date is later.

See below for a copy of our original communication to you earlier this month, which includes additional information about the Philadelphia City Wage Tax Refund process.

————————————————————————————

Philadelphia City Wage tax refunds are available for nonresidents of Philadelphia who are required to work outside the City and had Philadelphia City Wage tax withheld from their pay for those days. Philadelphia residents are subject to City Wage tax withholding regardless of where they worked and are not eligible to request a wage tax refund.

January to August 2021 – Depopulation of Campus
If you are a nonresident of Philadelphia and worked remotely during the extended University depopulation from January through August 2021, Philadelphia City Wage tax should not have been withheld from your pay. If your pay slip indicates that Philadelphia City Wage tax was withheld during this period, you may request a refund of your City Wage tax withholding by completing the appropriate form on the City of Philadelphia website when it becomes available this year.  

September to December 2021 – Return to Campus 
Effective September 2021, the University returned to on-campus work. As of that time, remote work for nonresidents – both full and hybrid – became subject to Philadelphia City Wage tax, unless such remote work was required by the University (e.g., no space on campus to work, traveling for business, or working remotely for a bona fide business purpose).

If you are a nonresident of Philadelphia and were required to work outside of the City during September to December 2021 and had Philadelphia City Wage tax withheld, you may request a refund of City Wage tax withholding for those days worked outside of the City by completing the appropriate form on the City of Philadelphia website when it becomes available this year.

Please be aware that for any days worked outside of Philadelphia, the employee may be liable for taxes in other jurisdictions within Pennsylvania or in another state. It is the employee’s responsibility to determine whether they have any such liability, to file the appropriate tax forms, and to make any payments due to such jurisdictions.

Note that as of the time of this communication, the 2021 Wage Tax refund petitions have not yet been published on the City of Philadelphia website. We are monitoring this page and will provide an update and additional information once the forms are available.

Additional information on City Wage Tax refunds, including FAQs and Guidance for Supervisors, is available on the Corporate Tax, Compliance, and Payroll website.

If you have any questions, please contact the Employee Solution Center at solutioncenter@upenn.edu or (215) 898-7372.

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University-Affiliated Organizations and Resources

Reprinted from Penn Human Resources

Penn: A Community of Communities
Even the most independent person works best when they feel a sense of belonging. To paraphrase a famous saying, “no one is an island, entire of itself.” Each person’s identity is a combination of their individuality and their affiliation with groups. To foster that sense of belonging, members of the Penn Community have access to an array of cultural resource centers, professional organizations, and other associations for conversation, support, and activities.

The following link offers a list of University-affiliated organizations and resources. These centers offer more spaces and events for various demographic groups. They also help everyone to better understand and celebrate the different perspectives and commonalities that bring us together.

https://www.hr.upenn.edu/about-hr/news/myhr/myhr/2022/01/26/01262022#ACommunity

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[Recording available] WOCAP presents: Networking the Dream: Breaking the Poverty Mindset in Business and Entrepreneurship

View the latest WOC in Business Series: WOCAP presents: Networking the Dream: Breaking the Poverty Mindset in Business and Entrepreneurship by clicking this link:
https://www.youtube.com/watch?v=1VANBjA7afg

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